NCAA LSDBi

Division II Proposal - 2017-13

FINANCIAL AID -- TERMS AND CONDITIONS OF AWARDING INSTITUTIONAL FINANCIAL AID -- PERIOD OF INSTITUTIONAL FINANCIAL AID AWARD -- ONE-YEAR LIMIT -- REQUIREMENT TO PROVIDE ATHLETICALLY RELATED FINANCIAL AID FOR ONE ACADEMIC YEAR

Convention Year: 2017

Date Submitted: May 19, 2016

Status: Adopted Final

Effective Date: August 1, 2018

Official Notice Number: 2017-13

Source: NCAA Division II Presidents Council [Management Council (Legislation Committee)]

Proposal Category: Presidents Council

Topical Area: Financial Aid

Intent: To specify that an offer of athletically related financial aid shall not be awarded for a period of less than one academic year; further, to establish exceptions for providing athletically related financial aid for less than one academic year, as specified.

A.    Bylaws: Amend 15.02.6, as follows:

[Roll Call]

15.02.6 Period of Award. The period of award begins when the student-athlete receives any benefits as part of the student-athlete's grant-in-aid on the first day of classes for a particular academic term, or the first day of practice, whichever is earlier, until the conclusion of the period set forth in the financial aid agreement. An athletics grant-in-aid shall not neither be awarded in excess of one academic year nor for a period less than one academic year.

B.    Bylaws: Amend 15.6.3, as follows:

[Roll Call]

15.6.3 Period of Institutional Financial Aid Award.

15.6.3.1 One-Year Limit Period. When a student's athletics ability is taken into consideration in any degree in awarding financial aid, such aid shall not neither be awarded in excess of one academic year nor for a period less than one academic year.

15.6.3.1.1 Exceptions. An institution may award athletically related financial aid to a student-athlete for a period of less than one academic year only under the following circumstances.

(a) Midyear Enrollment. A student-athlete whose first full-time attendance at the certifying institution during a particular academic year occurs at midyear (e.g., the beginning of the second semester or second or third quarter of an academic year) may receive a financial aid award for the remainder of that academic year.

(b) Final Semester/Quarter. A student-athlete may receive athletically related financial aid for less than one academic year, provided the student is in the final semester or final two quarters of his or her degree program and the institution certifies that the student is carrying (for credit) the courses necessary to complete the degree requirements.

(c) Graduated During Previous Academic Year and Will Exhaust Eligibility During the Following Fall Term. A student-athlete who graduated during the previous academic year (including summer) and will exhaust his or her athletics eligibility during the following fall term may be awarded athletically related financial aid for less than one academic year.

(d) One-Time Exception. One time during a student-athlete's enrollment at the certifying institution he or she may be awarded athletics aid for less than a full academic year, provided the student-athlete has been enrolled full time at the certifying institution for at least one regular academic term.

(e) Eligibility Exhausted/Medical Noncounter. A student-athlete who has exhausted eligibility and is exempt from counting (per Bylaw 15.4.1.3) in the institution's financial aid limit, or a student-athlete who is exempt from counting (per Bylaw 15.4.1.1) due to an injury or illness may receive athletically related financial aid for less than one academic year. If an institution awards aid under this provision, the institutional financial aid agreement shall include specific nonathletically related conditions (e.g., academic requirements) the student-athlete must satisfy in order for the aid to be renewed for the next academic term or terms. If the student-athlete satisfies the specified conditions, the institution shall award financial aid at the same amount for the next term or terms of the academic year. If the student-athlete does not satisfy the specified conditions, he or she must be provided a hearing opportunity per Bylaw 15.6.2.4.

[15.6.3.1.1 through 15.6.3.1.3 renumbered as 15.6.3.1.2 through 15.6.3.1.4, unchanged.]

15.6.3.2 Regular Term Versus Summer and Voluntary Winter Term. An institution may award financial aid to a student-athlete for an academic year or part thereof. An institution also may award financial aid for a summer term or summer-orientation period or voluntary winter term, provided the conditions of Bylaw 15.2.1.1 have been met.

[15.6.3.2.1 unchanged.]

Rationale: Current legislation permits an institution to offer athletics aid on a term-by-term basis. According to the 2015 GOALS study, nearly one-half of Division II student-athletes have concerns about how finances will impact their ability to complete their degree. Eliminating term-by-term awards addresses student-athlete well-being concerns by ensuring that a student-athlete will know the status of his or her financial aid agreement for the full academic year. In addition, it eliminates situations where the receipt of athletically related financial aid for the spring term may be based on athletics performance in the fall term. However, in certain situations, an aid agreement for less than one academic year is appropriate and does not detrimentally impact the student-athlete. The proposed legislation includes several exceptions that provide flexibility to the institution in specific situations. The financial data indicates that roughly three quarters of financial aid awards are provided for a one-year term. The legislation regarding permissible reduction or cancellation of athletics aid during the period of the award is not impacted by this proposal, so an institution would retain the ability to reduce or cancel the one-year award if a student-athlete engages in one of the specified actions that are detrimental to the team.

Co-sponsorship - Conference:
  None

Co-sponsorship - Institution:
  None

Position Statement(s):
  None

Review History:

Mar 8, 2016:
Recommends Approval - Legislation Committee
Apr 19, 2016:
Approved in Concept - Management Council.
Apr 28, 2016:
Approved in Concept - Presidents Council
Jul 19, 2016:
Approved in Legislative Format - Management Council.
Aug 4, 2016:
Approved in Legislative Format - Presidents Council

Additional Information:

Question No. 1:  What is the current legislation regarding period of the award?

Answer:   Athletics aid may be awarded on a term-by-term basis but the period of award may not exceed one academic year.  

Question No. 2:  Does the proposal change any provisions related to the conditions for reduction or cancellation of aid?

Answer:  No. During the term of the award it is only permissible to reduce or cancel the aid based on the legislated conditions (Bylaw 15.3.4.2) and other nonathletically related conditions that are included in the financial aid agreement (Bylaw 15.3.4.2.2).

Convention Vote:
  Date of Vote: January 21, 2017
    For: 263
    Against: 42
    Abstain: 1
    Not Present:

Legislative References

Division Number Title
II 15.02.6 Period of Award.
II 15.4.1.1 Counter Who Becomes Injured or Ill.
II 15.4.1.3 Eligibility Exhausted.
II 15.6.2.4 Hearing Opportunity.
II 15.6.3 Period of Institutional Financial Aid Award.
References